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PostPosted: 18 Jan 2012, 09:40 
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Joined: 30 Oct 2004, 13:52
Posts: 1067
Location: UK
There are 3 possible methods of Outlook integration depending on your needs.


1, Using Calendar Subscriptions

For read only access you can subscribe to calendars which can be added to, or shown next to, your standard Outlook calendar. For more details on calendar subscriptions please see viewtopic.php?f=19&t=987


2, Using email invitations

Event sharing is possible using email alerts with automatic invitations attached. For more details on sending and receiving invitations to remote calendars please see viewtopic.php?f=19&t=964

For more details on email alerts please see viewtopic.php?f=19&t=540


3, Send directly to Outlook

You can send events to a single or multiple Outlook calendars manually or fully automatically. To export events to Outlook you must have at least Microsoft Outlook 2003 installed. Multiple calendar paths allows each resource in your schedule to be linked to a unique Exchange calendar you have access to.

From the Tools menu/Options/Events/Outlook you can type a single calendar location or a calendar location for each resource in the 'Resource and Calendar Mapping' area. For multiple calendars you need the ID of the resource and the calendar location for each entry. E.g...

123||Personal Folders/Calendar
456||Personal Folders/Calendar2

This will link a resource with the ID 123 to the Exchange calendar found at the location 'Personal Folders/Calendar', and a resource with the ID 456 to the Exchange calendar found at the location 'Personal Folders/Calendar2'.

The data sent to Outlook is template based that you can fully customise. This template can be edited in the Options/Other/Template section then select 'Event - Outlook' and press Edit. More detail about template editing and the event fields can be found here... viewtopic.php?t=697


Note: You can see the paths that the Exchange server is allowing Schedule it to see by clicking the button '...' on the right of the Outlook Paths box in Schedule it. To access another users calendar you must have MAPI access (not POP or IMAP) to your Exchange server and must be granted access rights and delegation rights for the calendars you want access to. See topic below for more details on MAPI connections.

Note: Each single Schedule it desktop license can support 3 Outlook paths. Additional licenses can be purchased to support a higher number of paths. E.g. 10 desktop licenses can support 10 Schedule it users and 30 Outlook Paths.

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Karl, Forum Support

Schedule it Ltd
http://www.scheduleit.co.uk


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PostPosted: 17 Dec 2012, 09:37 
Site Admin

Joined: 30 Oct 2004, 13:52
Posts: 1067
Location: UK
If you are having any problems it maybe you installed Microsoft Office before the .Net framework then some essential files may not have been installed, which will results in errors when trying to send events to Outlook. From the Windows Control Panel, Add and Remove Programs, Select Microsoft Office, Or insert your Office CD and start the setup...


1, Select to 'Add or Remove Features'

Image


2, Without removing any checked items, select 'Choose advanced customization'

Image


3, From the list under 'Outlook', '.Net Programmability Support', select 'Run from My Computer'

Image


4, Press 'Update', to finish.


You can also download the files for Outlook 2003 from...
http://www.microsoft.com/downloads/deta ... laylang=en


You can also download the files for Outlook 2007 from...
http://www.microsoft.com/downloads/deta ... laylang=en

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Karl, Forum Support

Schedule it Ltd
http://www.scheduleit.co.uk


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PostPosted: 17 Dec 2012, 09:49 
Site Admin

Joined: 30 Oct 2004, 13:52
Posts: 1067
Location: UK
MAPI or Messaging Application Programming Interface is a proprietary protocol of Microsoft that works over RPC to send and receive requests related to Microsoft Exchange Server. By default Microsoft provides and recommends Office Outlook as the MAPI access software for Exchange Mail Servers. But whenever you try to access Exchange Server using MAPI you usually get confused because there is no option in Outlook that specifies MAPI access.

Before we proceed with the tutorial – let me clear some facts on why MAPI is preferred as Exchange Client. Basically it is only because with MAPI you can access almost all feature of Microsoft Exchange but with other protocols such as POP or IMAP, this type of access is almost impossible. Although HTTP or OWA provides almost same functionality of MAPI but again it is browser dependent.

For the purpose of this tutorial we have used Office Outlook 2007, but this will work on all versions of outlook like XP, 2003, 2007 and 2010.

Start by creating a new profile which you can do through control panel – On the profile creation page – Select Microsoft Exchange as an option when choosing Email Service

Image

Then Type the URL of your Exchange server and your Active Directory user name and click Next

Image

Doing this will successfully configure your Outlook Profile to access Exchange Server using MAPI.

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Karl, Forum Support

Schedule it Ltd
http://www.scheduleit.co.uk


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